Competent authorities may be relocated from areas where hostilities are taking place or that are close to the demarcation line to other regions for security reasons. This was reported by the press service of the Ombudsman's Office.

The Office noted that in such circumstances, many questions arise, one of which concerns obtaining a birth certificate for a child born within an administrative-territorial unit where state registration of civil status acts is temporarily suspended due to the war.

How to obtain a child's birth certificate:

Step 1

You need to send copies (scanned or photocopies) of the following documents to birth@cv.minjust.gov.ua:

  1. Application for state registration of birth. It is made in any form and must contain information about the child, parents and the applicant.
  2. Passport of the parents (one of them).
  3. Passport of the applicant. If the state registration of birth is carried out by another person other than the parents.
  4. A medical document that is the basis for the birth registration. This may be a medical birth certificate or a certificate issued by a medical professional.
  5. A court decision. If there is no medical certificate or certificate.

Step 2

After receiving a scanned copy of the birth certificate by e-mail, you must apply with the original documents to any civil registry office in the territory controlled by Ukraine to obtain the original certificate.

You can apply for the original certificate during the period of martial law or within one year from the date of its termination or cancellation.

To obtain a court decision, you need to

  1. Submit an application to the court. The application is submitted in any form and must contain information about the fact of the child's birth and the reasons for the impossibility of obtaining the documents.
  2. Attach documents confirming the fact of birth to the application. This may be a copy of an identity document, a written refusal to issue a certificate, an extract from the State Register of Civil Status Acts, etc.
  3. If the application is granted, the court will issue a decision. If the applicant is not present, a copy of the decision will be sent to the Civil Registry Office for state registration of the person's birth.

It is also possible to file an application through the State Electronic Identification System "Electronic Court" by attaching copies of documents confirming the child's birth.

EVROVECTOR Law Firm offers legal support and advice in such cases, helping clients to effectively resolve issues related to the registration of civil status acts in wartime.